Task Flow: Tasks & Checklists

Task Flow is a Productivity & Business tool that helps organize tasks and to-do lists across Mac, iPad, and iPhone. It features a Kanban board layout, subtasks, attachments, and an enhanced Focus Timer.

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At a glance

Pricing

Freemium

Free tier

Yes

API

Skill level

Non-technical

About

What is Task Flow: Tasks & Checklists?

Task Flow is a modern task manager and checklist app designed for Mac, iPad, and iPhone users to organize their tasks and to-do lists efficiently. It offers a flexible interface with both list and Kanban board layouts, allowing users to choose the view that best suits their workflow. Key features include the 'My Task Flow' concept for narrowing focus, the ability to add tasks to multiple projects, and comprehensive task management with subtasks, attachments, and reminders. The app also integrates AI features powered by Apple Intelligence, such as AI summaries, suggested subtasks, writing tools, and AI-generated project icons, enhancing productivity and task actionability. Task Flow prioritizes user privacy by using iCloud for secure data synchronization across devices.

Best used for

Ideal for product managers who need to organize tasks, manage multiple projects with flexible layouts, and leverage AI for task actionability. Especially valuable for those seeking a secure, cross-device task management solution with advanced features like subtasks and attachments.

Common actions

organize tasks

manage projects

create checklists

track productivity

summarize tasks

checklistsiOS appTask managementproject planningto-do listremindersproductivity apptime management

Capabilities

Key features

List & Board layouts
Multiple project tasks
Subtasks & attachments
AI summaries
AI-generated project icons
Focus Timer
iCloud sync

Target Audience

product manager

Integrations

Not yet documented

Pricing & Plans

Freemium

Not Disclosed

FAQs

How does Task Flow use AI?

Task Flow integrates on-device AI features powered by Apple Intelligence. These include generating AI summaries for tasks, suggesting subtasks to break down work, providing writing tools, and creating unique project icons automatically. These features aim to make tasks more actionable and enhance overall productivity.

Can I share my Task Flow subscription with family members?

Yes, you can share your Task Flow subscription with family members using Apple's Family Sharing. Ensure Family Sharing is enabled on your device, and family members are part of your group. They can then download the app and use the 'Restore Purchases' option to activate the shared subscription.

How does Task Flow synchronize data across my devices?

Task Flow uses your personal iCloud account to encrypt and securely store and sync data across your Mac, iPad, and iPhone devices. This ensures a high level of privacy and security, as no one, including Task Flow, can access your data directly. You must use the same iCloud account and have iCloud Drive enabled on all devices.

What types of task layouts does Task Flow offer?

Task Flow provides both a sectioned list layout and a Board layout, commonly known as Kanban. These flexible options allow users to select the view that best matches their project management style and workflow, helping to organize tasks effectively.

How can I add a checklist to a task in Task Flow?

You have two options for adding checklists: using subtasks, which are fully functional tasks with their own properties, or using a notes checklist within the task's notes. For notes checklists, you can select 'Task List' from the text formatting toolbar or use markdown format like '- [ ] buy apples'.

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